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Privacy And Policy

Privacy And Policy

Effective Date: January 21, 2025

Iron Ink Bookkeeping LLC (“Iron Ink Bookkeeping,” “we,” “us,” or “our”) is committed to safeguarding your privacy. This Privacy Policy (“Policy”) outlines how we collect, use, disclose, and protect your information when you interact with our website, client portal, or any of our digital tools and services (collectively, the “Services”).

This Policy applies to our website, located at www.ironinkbookkeeping.com, and to any services or features that link to or reference this Policy. Please read this Policy carefully before using our Services or submitting your personal data.

1. Use of Our Website and Services

Your use of our Services constitutes acceptance of this Policy and any applicable laws or regulations. When you submit personal information through our platform, you consent to the collection and use of that information as described herein.

We do not knowingly collect personal information from children under the age of 13. If our bookkeeping services involve family-owned businesses or household records, some minor-related information may be processed with parental consent and within the confines of relevant privacy laws

2. Information We Collect

We collect personal data that you voluntarily provide to us and data collected automatically through your interaction with our website or digital tools.

Personal Data may include:

  1. Name, email, mailing address, and phone number

  2. Company name and title

  3. Payment and billing information

  4. Login credentials for your client portal

  5. Communication preferences and inquiry details

We collect and use your data for:

  1. Setting up your client account

  2. Delivering bookkeeping, reporting, and consulting services

  3. Communicating with you regarding services or inquiries

  4. Personalizing your user experience

  5. Sending important updates or promotional offers

  6. Ensuring legal compliance and fraud prevention

  7. Improving our Services and technology

3. Information You Provide

You may provide information when you:

  1. Register for an account

  2. Request services or consultations

  3. Sign up for newsletters or updates

  4. Fill out web forms or download resources

  5. Communicate with us via phone, email, or chat

We use this information to respond to your inquiries, process your requests, deliver services, and improve your experience with Iron Ink Bookkeeping.

4. Information We Collect Automatically

As you navigate our website, we may collect information automatically including:

  1. IP address, browser type, device ID

  2. Access times and referring URLs

  3. Clickstream data and page interactions

  4. Cookie and tracking technologies

This data is used to optimize performance, maintain website security, and enhance user experience.

We may also, with your opt-in consent, collect geolocation data or mileage tracking if applicable for financial services.

5. Third-Party Information Source

We may receive personal information about you from:

  1. Referral sources or business partners

  2. Review platforms or service directories

  3. Event co-hosts or marketing affiliates

  4. Public databases or social platforms (e.g., LinkedIn)

We use this information to confirm your identity, provide service, or evaluate potential business relationships.

6. Sharing of Your Information

We do not sell or rent your personal information.

We may share data with:

  1. Service providers performing functions on our behalf (e.g., cloud storage, email platforms, subcontracted consultants)

  2. Legal or regulatory authorities when required

  3. Successors in a business merger, acquisition, or asset sale

  4. Fraud prevention and credit risk mitigation agencies

  5. Analytics providers to improve our services

In all cases, our partners are contractually obligated to keep your data secure and only use it for the agreed purpose.

If you use our services for tax-related purposes, your data may be accessed by subcontractors in compliance with IRS guidelines and only with your consent.

7. Marketing and Communications

By providing your contact details, you consent to receiving communications from us via email, phone, or mail related to our services, offers, and insights.

You may opt out of marketing messages at any time via:

  1. The “unsubscribe” link in our emails

  2. Your client portal preferences

  3. Emailing us directly at support@ironinkbookkeeping.com

Your consent preferences will not affect the legality of our data use before your withdrawal.

8. Cookies and Tracking

We use cookies and similar technologies to:

  1. Provide a personalized experience

  2. Track and analyze user behavior

  3. Enable secure access to your portal

  4. Improve service offerings

Types of cookies used include:

  1. Session cookies (temporary, expire after browser close)

  2. Persistent cookies (remain until deleted or expired)

  3. Third-party cookies (used for analytics, advertising, or functionality)

You may disable cookies in your browser settings, but some website features may not function optimally.

More info: www.allaboutcookies.org

9. Do Not Track

We currently do not respond to Do Not Track (DNT) browser signals due to the lack of a universally accepted standard.

10. Data Security

We implement physical, technical, and administrative safeguards to protect your data from loss, theft, or misuse.

While we do our best to protect your information, no method of data transmission is 100% secure.

11. External Links and Social Media

Our site may contain links to third-party websites or social media platforms. We are not responsible for the privacy practices or content of those sites.

When using social sharing features, your data may be collected by those platforms per their respective privacy policies.

12. Data Storage and International Transfers

​We store all data in the United States and provide services intended for U.S.-based businesses. By submitting your data, you consent to its processing in accordance with this Policy.

13. California Residents

If you reside in California, you may have additional rights under the California Consumer Privacy Act (CCPA). Please contact us or view our supplemental CCPA notice for more details.

14. Data Retention

We retain personal data as long as necessary to fulfill our services and comply with legal, tax, and audit obligations, even after the client relationship ends.

15. Changes to This Policy

We may update this Policy to reflect changes to our practices, services, or legal requirements. Updated versions will be posted with a new “Effective Date.”

Material changes may also be communicated directly via email or within your client portal.

16. Contact Us

If you have questions or concerns about this Policy or wish to manage your data, contact us:

Iron Ink Bookkeeping LLC
Attn: Privacy
2389 MAIN ST, STE 100

GLASTONBURY, CT 06033


Email: support@ironinkbookkeeping.com

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